Bolivar Parks & Recreation Board Meeting
This Meeting was recorded for Accuracy
Meeting was opened by Brittany Miller, President at 7:30 PM
Present: Melissa Miller, Jessica Betts, Pat Betts, Brittany Miller and Sue LaMantia
Absent: Brittany Hughes
Public Attendance: none
Approval of July minutes
Motion made to approve June minutes made by Mellissa, 2nd by Jessica. All in favor motion passed.
Approval of treasurer report for July
Brittany asked for the spending funds. Pat said $6,978.74 and Project fund has $27,009.92 total combined is $33,988.66
After review motion made by Mellissa, 2nd by Jessica to approve Treasure report, all in favor motion passed.
Old Business
- Update on Shed Replacement for Upper Park.
Brittany said she brought information on the storage shed. Brittany presented sizes and prices from Stauffer’s Mini Barns for everyone to decide on size. Everyone reviewed the pricings and will revisit next month unless they have a barn on site they can negotiate and deliver. They can build whatever we want and deliver. Brittany said she also wrote a grant on Westmoreland County wish book. This can be a spring thing or we can have them build one over the winter. It will also be nice not to climb into a loft.
Location to be determined. It was suggested to put it on the gravel side since it is already level and the base is gravel.
2. Update on gun bash tickets
Mellissa has in bundles ready to go. CJ took 8 tickets, Jess wants 20 plus Legion tickets and Kovac tickets. Lou wanted some to sell. It was suggested to ask Tyler, Bo, & Dianne Gropp. Tony has 10 to sell also. The Bowling Alley started their leagues again so we can sell there also.
3. Update on Beef Stick Sales.
Jess said picked up money from Legion sold 11 for $16.50. Will sell at Movie night and Gun Bash also.
Mellissa asked if we had a lot left. Jessica said no really maybe only 60 left to sell.
Brittany to post on face book when Jess tells how much is left to sell.
4. Movie Night.
Brittany asked if Leo and Stitch came out yet. Pat said it is supposed to come out on the 26th of August. Brittany wants to post a sign for the school and Facebook. Mellissa wants to know where the costumes are from. Pat said Spirit Halloween is now open so the costume probably came from them.
Brittany said costume is $59.99 from Spirit. Will wait until we definitely have the movie before putting on Facebook. Pat will checks when the rights will be released for us to show.
5. Update on step removal Lower Park
Pat said that Paul and Don have not removed them yet. Borough is in process of hiring another worker to replace Paul who had to quit for medical reasons.
Brittany M said she has not talked to Lou about it yet. Pat said Lou knows about it though. It was brought up during a regular council meeting.
No other old Business.
New Business
1. Brickfest results
Brittany was surprised for the profit we made. Mellissa said one thing that is not on the list is the ice from LaMantias.
Pat said the surprise was from the Basket ticket sales. We sold 666 tickets and 206 tickets for the large prize.
Everyone also wanted to know the comparison from last year. Pat presented last year’s results of profits to compare.
On the topic of Brickfest is there anything that we should probably do better next year.
Sue suggested to bring Stacy and the Rejects for Brick Fest. Her thing is we are paying for a DJ and 2 Bands and we should probably shorten the event, and have only 1 Band.
Maybe have a face painting, or balloon blowing contest. We tried using Cheer- Leaders for face painting one year and it did not work out. Brittany hates to suggest changing the date of Brickfest. Brush Valley, Ligonier, Had an event, Blairsville had an event. We just did not have the crowd we usually have. Even if it is just a week earlier. Let’s think about it for next meeting.
Mellissa said some of the events is booked a year in advance. Maybe in October we should set a date and start looking into sponsors.
Brittany said we had a very nice crowd for every band this year. People also like to polka and they enjoyed the event also.
- Christmas lights and trees being made.
Mellissa real fast, she was in Lowes several days after Christmas last year. Lowes held them for us until Don could get down to pick them up.
Mr. Deemer does the trees and he is going to make them for parks and we have the lights to put on them. Brittany to text Gary Deemer to see when he will start making the trees.
Other Business
Mellissa said she would like to get Kristen a gift card. She puts together the Balloons costume race and everything on her own.
Brittany said she likes the idea of the $50 gift card.
Mellissa said about giving Jim a gift card for gas. Pat said Jim had his gas replace with the Borough
Gas. Pat had it approved at the Borough meeting.
Also we should give Gary a gift card for the work he has done at the park. He did not give me a slip but did tell me he spent $100. Pat suggested we should also give him extra for his time spent.
Brittany said $150 ok for Gary and $50 for Kristen.
Mellissa will get Kristen gift card and Pat will write a check to Gary for $150.
Fall Fun Day Oct 25th. We really did not decide what to do. Mellissa thinks we should do something at the lower park. Maybe a bon fire. Have it from 6 to 8:30 PM. We can’t do the hay rides any longer something like lanterns all the way around the walkway and maybe someone from Ligonier and have people bring a donation of a food item. Those people could be in costume but not scary.
We can have smores, maybe have a band. Pat said there is not enough electric down there to hold a band. Maybe also have apple sider.
We can call it Family Fall Fun Day.
Brittany has one more thing. We need to purchase a piece of equipment for the upper park. Pat went over the funds that is available. Brittany showed everyone 3 different pieces of play equipment. We have over $20,000 to spend. Brittany to measure the area at the above park to see what play equipment piece we could get. Brittany said she feels we would have made a big difference in the town for equipment. The nice thing about the Amish place is they were willing to redo equipment so it will fit. We can order it now and have it done early spring or even late fall this year.
Pat has one thing to discuss. It was brought up at the council meeting that if Parks elects Myers as our Purchase Agent for parks then we could add him to the LAR account to make purchases for parks.
Mellissa motions to elect Myers and Jessica 2nd motion. All in favor motion passed. Mellissa to bring up at next council meeting for final approval.
Mellissa said before she forgets. Community Foundation of the Allegany’s. They will handle the paperwork to IRS and give us a log on that will advertise our group. They work with organizations that are not 5013C. They would take 5% for any money we would get. Jeffery said we would need permission from the Borough to get into this program.
Pat has one more thing. I am going to quit parks and the Borough. I cannot continue to do all this plus take care of Ron as well. I will also be informing the Borough at the next council meeting. I will stay on until someone else is put into the position. I do suggest that it be someone that can do both the Borough and parks because of the account being together. The person will also have to be able to use Quickbooks and continue to keep up the web site. Right now I do not have a set time. I am not going to put in a two week notice but I will help the new person get started. I am going to have to quit. It was a hard decision to make but I need to do it.
Meeting was adjourned at 8:30 PM.
Nothing else to discuss.
Respectfully,
Patricia Betts
Secretary/Treasurer