This Meeting was recorded for Accuracy

Meeting was opened by Brittany Hughes, Vice -  President at 7:02 PM

Present:   Melissa Miller, Jessica Betts, Brittany Hughes, Pat Betts

Absent:  Brittany Miller

Public Attendance:  none

Approval of January Re-Organization and regular meeting minutes.

Motion made to approve January minutes made by Jessica  2nd by Brittany Hughes  all in favor motion passed.

Approval of treasurer report for January

After review motion made by Jessica,  2nd by Mellissa to approve Treasurer report

Old Business

1. Letters for sponsorship update

  Mellissa said we have 3 sponsorships.  Mellissa said we also got a phone call from Kroh.  They are the people who own Camp Henry Kaufman. 

Pat said she got a letter back from the new owners of the Medical Center.  They got the email from us and they are to send us funds when they get accredited. 

The VFW is going to sponsor the May concert.  The Kroh donation can go toward the June concert.  Beaufort is sponsoring the July concert.  . 

Mellissa said that the Medical Center owners will also be attending Brickfest to get the word out that they are a free clinic. 

We can start April to work on basket donations for Brickfest.  Jess said she will hit up Living Treasurers again this year. 

2.  Update on letters for Vendors for Brickfest

Pat said we have 3 vendors already who returned their applications. 

3.  Update on Comedy show April 12

 Pat said Brittany sent over the flyers for the show.  She is correcting my contact information.  She used the wrong phone number for contact.  Brittany is making up the ticket now.

Mellissa sais she talked to John about food.  She asked if he had a problem with people serving themselves.  She would have hot dogs and ham barbeque, chips and some other snacks. 

He did say since we are doing 50/50 and rip off's he would have to purchase the tickets under their SGOC license.  He agreed the money from the cash bar will go toward the Legion and the rest of the money made will come to parks. 

He told Mellissa 120 tickets would be tight and it would be difficult to sell tickets.  We can still sell tickets. 

John said he did get mini buns from the trout club which they donated to the Legion.  We could use them if we want. 

4.  Update date on finding a replacement board member for Ron.

 Mellissa asked Sara Stoffer about being a board member replacement.  Sara said if no one else will do then she would.  Mellissa said she would also ask Sue LaMantia.  Possibly she would do it.

Mellissa will attend the March council meeting  and present a name for council to approve.

5.  Update on ticket going off May 25th $10 for 500 to sell

Pat said the tickets are done and had asked Aaron to pickup since he was doing also for fire dept.  As soon as I get them we can start selling those as well. 

6.  Update on gun bash at Legion.

Pat said Brittany was going to reach out to the gun bash guy for pricing and good dates.  Mellissa also thought of pistols and purses bash.  Mellissa will check out to see what costs we would have to incur.  Possible dates would be difficult to figure whether in Oct or November.

New Business:

1.  Christmas event possible Dec 13 or 14th.  John usually does his on a Friday.

Mellissa suggested to stick with a Sunday.  Jess said either the 7th or 14th of December.  It was decided to wait until March to decide on a theme then we can set up a date.

Speaking of the train, Pat asked if we are going to have again for Brickfest.  We paid $900 for 2 hours.  It was free to the kids.  Jess suggested to charge the adults $5 to ride.  Jess said she can help out with that. 

Mellissa motions to do the train guy for 2 hours for Brickfest, Jessica 2nd, all in favor motion passed.

2.  Fund raiser ( Jessica)

Jessica passed out flyers for Country Meats(fundraiser Beef sticks) various flavors.  Each case is $118.  we can sell for 2 - for $3.00  There are 13 flavors plus 2 different variety boxes.  We could sell all summer long during our events.  Each case has 144 sticks.  Mellissa said she doesn't have a problem with trying but we just don't want to purchase and them just set.  Jess said she knows a lot of people who would buy them. 

There is not a minimum amount to purchase.  It was decided to get 3 boxes to start.  If they go then we can order more. 

Mellissa motions to order 3 cases, 2nd by Brittany Hughes, all in favor motion passed. 

Any other business to discuss.

We discussed Marianna's Subs.  Jess suggested to do May 5th.  Mellissa to contact company and set up. Delgrosso's does the subs.   We can do both pizzas and subs. 

Brittany motions to do subs, 2nd by Jessica, all in favor motion passed.

We can also sell orders of the subs, during comedy show as well as the beef sticks.

Brittany Hughes also asked about "night at the races" would be something different to do. 

Mellissa also suggested a fund raiser through Hosses. Possibly week of July 7,8,9, 10th.  We post on our web page, we put flyers out and people take them with them so we can get credit.  

Mellissa also is looking at the Pirates to do a community day again.  We paid for the bus before.  The tickets were free from the Pirates. 

Pat said "The Little Church on the Hill" sent me a letter today to use the park April 12 from 1 - 4 PM for an Ester Egg Hunt.  They want to get the surrounding  Church's to go together to have this event. 

The only thing is they will not have the Port-a-john up there.  It is too costly to have one up in April. 

Mellissa also has a 2nd year ornament idea.  Since it is the 100th Anniversary of the Fire Dept it would be nice to do that as our 2nd one.  Pat to check with John Speidel to get permission to do an ornament if they are not going to do one. 

Their carnival is with a different company this year.  The dates are July 17, 18, & 19th this year. 

We have to do more with the waterways.  We also have 3 communities that have Rec boards.  New Florence , Cathy Mack wanted to try to form a Tri- Community Rec committee.  One of the things is doing a walking path the entire way along the riverbed to New Florence.  Some of the land in Lockport is also coming up for sale.  It would make like a nice picnic area.  DCNR has a lot of money there for stuff like this.    We would have to have Rossi' and Pittman's offices come to see if they could help us. 

We could also bring in Tub Mill Trout Club to work with this.   

Pat said the flyers and tickets are going to use a lot of colored ink.  I need to get printed at Staples.  Motion made by Brittany H , 2nd by Jessica as long s it does not cost a lot of money. 

Also we need to do signs for sponsorship. 

 Mellissa talked about having signs made for sponsors.  Get 2 made and don't use dates or year so they can be reused each year.  Signs like the political signs.  We put up at the park for that date.  We take a photo of the event that day and send a photo along with a letter for sponsorship for another year. 

Brittany asked about the tea and lemonade donations again this year.  Possibly send a list of the event dates so they can send early enough to use before they expire.  Not just for Brickfest. 

Nothing else to discuss. 

Motion made by Brittany Hughes, 2nd by Mellissa to  close meeting at 8:25 PM. 

Respectfully,

Patricia Betts

Secretary/Treasurer