This Meeting was recorded for Accuracy
Meeting was opened by Brittany Miller, President at 5:05 PM
Present: Brittany Miller, Brittany Hughes, Ron Betts, Mellissa Miller, Jessica Betts
Absent: none Note: Everett Saxton arrived 5:35 PM
Public Attendance: no one
Approval of June meeting minutes.
After review motion was made to approve June minutes by Jessica, 2nd by Ron, all in favor motion passed.
Approval of treasurer report for June
After review motion made by Ron to approve Treasurer report, 2nd by Jessica, all in favor motion passed. No one opposed
Old Business
Update on Basket Donations
Mellissa said they are slow. Mellissa counted baskets, have 8 and she has 3 at her house, plus gift cards that was given by other organizations. Brittany said we have a couple of people from Ligonier.
Mellissa said we had 115 regular baskets and 15 special baskets last year. We are nowhere near that right now. Discussion was made over areas covered. Will follow up where locations were given flyers.
Update for workers during brickfest
Pat went over the volunteer list
Dunking Booth event was cancelled. Can't get a hold of Decker and hard to get people to be in booth.
Corn Hole Tournament- Scott Belford to run
Bouncy Houses - granddaughter - Shelby and boyfriend John
Drink Booth - Ron and possibly Abby
Also suggest to move next to concession stand this year. We can put in grass area just not on the gravel side. No way to attach tent in case of wind.
Food stand - left up to Mellissa
Basket Table - left up to Hanna
Bricktoss - Gary & Tammy Baird, Possible Lane Gamble
Set up tents, tables Friday night - Brittany Miller, Scott Belford, Everett Saxton
Marking vendor booth sights - Scott Belford, Everett, Mellissa Miller
Mellissa asked if our broken tents were replaced by Legion. Pat said they were replaced and so was mine. We have 11 tents. We need big tents for the basket party area. We borrowed 2 from Legion and one was from Greg Hughes. Pat said she talked to Gwen and we can borrow from Legion.
Vendor director on Saturday - Everett , Ron JR, and Ed
Pull ticket sales - Jess, Pat, Bill
50/50 tickets - Jess, Pat, Sandy
Parking for HP vehicles - golf cart- Jim Bechtold, Thumpper- side by side, Greg- side by side
overflow for HP cars - boro office and legion parking lot.
Jim Harris, to collect trash
Desiree's hubby to take photos
Desiree's daughters to do face painting all day
Update on vendors
Pat said we have 17 logged in and 4 more on the way. Pat went over the list of vendors and what they are selling.
New Business:
Food list for Brickfest
Mellissa said - Steak hoagies $6, meatball subs, Halluski, nachos & cheese, fruit cups, ice cream
Brittany H said she has to pick up the chocolate bars yet. Pop possible donation from Giant Eagle.
Helpers to stain benches
Brittany M said she has spent 12 hours already on staining. We are getting there.
3 of Hearts band for concert change
Pat got a phone call, the manager informed the band of the Aug 27th date. Two members of the band said they promised to play in another band for that date. They wanted to give us another date for playing. The board decided to just cancel since they wanted to change again.
Brittany suggested to get a blue grass band and the polka band for Brickfest next year. Pat was given the name of the Blue Grass Band to contact.
Final decision on helpers shirts
Pat cut down the shirt list from 15 to 5. Gave sizes to Mellissa to get made.
Sandy & Jim - shirts
3 car show guys - shirts
Mellissa also to contact Nick Heming to do EMS.
Park Rental Favoritism
Discussion was made concerning favoritism on who to use the park and who not to use park.
Park personnel will not show favoritism on who can use the park. The park is open to all regardless of what certain people in town think should be there or not.
Any other Business?
The carver is doing 3 things. A bear, mushroom and teepee. We to auction off with 50/50 tickets.
Discussion was made on where to put the carver. The decision on the entrance for the event vendors, and car show is set for 2nd & Lincoln Street.
Mellissa on banner. Wants permission to go onto stage for all donors. Would like to have done for Brickfest. Motion up to $300 made by Mellissa 2nd by Brittany H, all in favor motion passed. This is for sponsors for the year. It is vinyl and vinyl.
Mellissa works for pamper chef. In August it is fund raiser month. 30% of profits. Anyone can go to the link which is provided and place their order. Profit goes to parks. There is nothing we have to do. Jessica motions to do, 2nd by Brittany Miller, all in favor motion passed.
Mellissa also has the gun bash. Ken Heming, Robinson VFW for gun bash. Looking for November 5th.
$25 per ticket. Mellissa said she doesn't mind cooking but it would be easier to have Forks Tavern cater.
Brittany brought up Long's Catering. Mellissa to check on cost for them also.
No other business to discuss,
Mellissa motions to adjourn, Brittany H 2nd motion to close at 6:30 PM
Respectfully,
Patricia Betts
Secretary/Treasurer